Description

Posting Details

Posting Number

S15092P

Working Title

Graduate Payroll Administrator

Department

ENGR-Business Office

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that's consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.

College/Unit/Department website

https://engineering.uga.edu/

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

This is a full-time position. University business hours are 8am-5pm.

Advertised Salary

$45,000+; based on experience

Posting Date

05/01/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

05/25/2026

Special Instructions to Applicants

In addition to your UGA Jobs application, please include the following:

• cv/resume
• cover letter
• 3 professional references w/contact information

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Payroll Technician I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

• Experience/knowledge of UGA / USG grad systems, payroll systems, tuition waivers, etc.

Position Summary

As a member of the College of Engineering's Business Office, the Graduate Payroll Administrator will focus primarily on business operations affecting the College's Graduate Program. Responsibilities will include forecasting graduate payroll, processing tuition waivers and GTRIP returns, processing monthly graduate payroll, and submitting and processing salary changes or other salary functions.
This position will work closely with other members of the College outside of the Business Office including faculty supervisors, members from the College's Human Resources team, and staff from the College's Office of Academic Affairs and Assessment.
This is an hourly position with potential room for growth in the future. This position will utilize discretion for financial matters.

Knowledge, Skills, Abilities and/or Competencies

Ability to navigate and properly process in the following UGA systems: OneUSG, GradStatus, Data Warehouse.

Physical Demands

Typical office environment.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Graduate Funding and Payroll

• Forecasting graduate payroll with faculty
• Confirming available faculty funds for new graduate assistant hires
• Processing graduate monthly payroll
• Submitting and processing ad hoc salary changes for grads
• Submitting and processing overpayments, emergency checks, and off-cycle payment requests
• Submitting tuition waivers in Grad Status
• Processing GTRIP returns

Percentage of time

60

Duties/Responsibilities

Liaison to Graduate Office

• Calculating and verifying FTEs and comp rates in coordination with HR
• Participating in and conducting two audits per semester alongside HR and Graduate Program
• Coordinate with faculty to project tuition expenses in regards to G- TRIP
• Present at Graduate student orientation when requested

Percentage of time

20

Duties/Responsibilities

Administrative/Reporting

• Providing reports to publications for accreditation as requested
• Document salaries and expenses on financial spreadsheets
• Work to accurately maintain and update spreadsheets as needed
• Partner with other offices on campus for process improvements

Percentage of time

15

Duties/Responsibilities

Other duties as assigned

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Andrew Hale

Recruitment Contact Email

tydu@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents