Description

Primary Responsibilities and Position Description

Position Summary: Responsible for ensuring business operations are executed smoothly.  Oversee office space, mail distribution, and other forms of communication, scheduling resources, and other administrative support functions.

Primary Responsibilities:

• Balance multiple projects simultaneously and appropriately handle sensitive, confidential information with the utmost discretion
• Anticipate needs of the COO and Executive Director
• Answer the phone and triage calls as needed
• Scheduling and calendar management including coordination of complex meetings with multiple participants and locations
• Prepare and distribute meeting materials and take thorough, accurate minutes
• Assist in preparing presentations for the Directors, Executive Director, and COO
• Understanding of when to solve problems thoughtfully and independently and when to escalate issues to the COO 

Requirements

Qualifications: 

• High school diploma and 5 years of relevant prior experience
• Proactive and able to prioritize effectively
• Ability to meet strict deadlines
• Customer service skills
• Strong written and verbal communication skills
• Planning and organizational skills
• Strong problem-solving skills
• Strong computer skills
• Attention to detail

Knowledge/Skills:

• Microsoft Office – highly proficient
  • Outlook
  • PowerPoint
  • SharePoint
  • OneDrive
• Zoom – highly proficient with functionality including break out rooms

Classification:

• Exempt
• Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs
• Some travel required (5%)
• Hybrid (2-3 days/week in the office) in Washington D.C. area