Description

Job Summary: 

Under limited supervision, the Director of Finance is responsible for SIPOA finance and accounting functions and has primary day-to-day responsibility for planning implementing and managing finance-related activities. The Director of Finance acts as the Association's Comptroller and performs professional accounting and administrative work, including accounts payable/receivable, general ledger maintenance and the preparation of required financial reports and budgets. Maintains employee benefit and SIPOA insurance programs.

ESSENTIAL POSITION RESPONSIBILITIES:

Examples of Position Responsibilities include:

           Oversees invoicing of Property Owners for annual assessments, delinquent penalties, pro rata assessments for properties that are transferred, and other charges, and collection and deposit of all monies paid to SIPOA.

• Maintains and reconciles SIPOA bank accounts, journals and ledgers.
• Prepares and updates financial statements, reports, forecasts and analysis.
• Maintains records for Architectural Review deposits held for Property Owners.
• Maintains records on collection-related legal matters.
• Works with insurance carriers to update employee and property information.
• Coordinates and administers all financial requirements of the Association in collaboration with the Treasurer and Finance Committee.
• Works with department heads and Finance Committee in formulating the annual budget.
• Prepares, coordinates and administers SIPOA Operating and Capital budgets.
• Meets with and advises committees regarding financial matters as needed.
• Coordinates with outside auditors and oversees preparation of various work papers to assist in the annual audit.
• Reviews financial records and reports including bank statements, invoices, contracts, agreements, audit reports, foreclosure notices, etc.
• Coordinates SIPOA investments and ensures that they comply with SIPOA
• Develops and documents business practices and accounting policies to maintain internal controls.
• Oversee maintenance of SIPOA's fixed asset inventory.
• Assists in updates to SIPOA's Replacement Reserve Study.
• Oversees the SIPOA Purchasing Policy and Credit Card Policy to maintain controls and cost savings.
• Administers communications systems and coordinates with IT consultants.
• Works closely with SIPOA Treasurer.
• Interacts and communicates with the SIPOA staff, Board of Directors, Committee members, Property Owners, auditors, insurance agents, etc.
• Performs other duties as required.

Requirements

QUALIFICATIONS:

Education and Experience:         

• A bachelor’s or higher degree in accounting or finance plus;
• Five years or more senior/leadership accounting experience in a Property Owners Association environment, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
• CPA preferred.
• CAI Professional Development Certifications preferred.
• Supervisory experience

Language Skills:

• Ability to read, comprehend, interpret and apply regulations, procedures, reports and to create and prepare financial reports, budgets, spreadsheets and correspondence in a well-organized, professional manner.
• Knowledge of proper English usage, vocabulary, punctuation and spelling and the ability to type accurately at a speed sufficient for performance of duties.

Reasoning Ability:

Demonstrate initiative and effectiveness in:

• Completing the duties of the position without need of direct supervision and exercising independent, analytical judgment to define objectives and identify issues and solutions.
• Implementing decisions, methods and programs in accordance with SIPOA policies and procedures.

Skills and Abilities:

• Demonstrate professional management, supervisory and communication skills.
• Demonstrate successful problem solving and customer service skills.
• Understanding the principles of accounting and performing calculations accurately and quickly.
• Use of computer software, creation of spreadsheets, reports and correspondence.
• Planning, organizing and prioritizing work and learning and utilizing new skills/information to improve performance and efficiency.
• Remaining knowledgeable in the laws, ordinances, standards, regulations and policies that relate to Association financial management.
• Supervising and training staff.
• Working under stressful conditions as required and reacting calmly and quickly in emergency situations.

Certifications, Licenses, Registrations:

• Must have a valid State of South Carolina Driver's License and timely access to transportation to and from work.