Description

Facility Administration Manager

Northern Arizona University

Special Information

• This position is posted as Facility Administration Manager which is a working title. The NAU system title for this position is Laboratory/Research Facility Administration Manager.

About the Department/College

This position reports to the Dean's Office within the College of the Environment, Forestry, and Natural Sciences. The primary work location is in the Department of Chemistry and Biochemistry, which supports innovative research and teaching in chemical and biochemical sciences.

About the Position

The Facility Administration Manager oversees the use of chemicals and chemical storage for the Chemistry and Biochemistry, and other users in the College of the Environment, Forestry and Natural Sciences. Analyzes and coordinates chemical ordering and safe storage. The chemistry stockroom provides research and instructional labs in the College of the Environment, Forestry and Natural Sciences and University with chemicals and supplies needed to conduct research and instructional experiments. The position allows immediate access to these items through the stockroom supplies and manages chemical orders for research labs.

The position also acts as building manager for various buildings used by the college. It also coordinates the repair of autoclaves and RO systems to support research and instruction within the college.
Responsibilities Include

30% - Inventory / Stockroom Management

• Manages appropriate levels of chemistry stockroom inventory items. This includes proper storage of hazardous materials and adjusting prices to reflect current procurement costs.
• Ensure proper training of TAs, Faculty and other staff on stockroom procedures and safety, including handling of hazardous materials including bulk ethanol and acetone.
• Manages and maintains a current catalog of Safety Data Sheets for all chemicals found in the stockroom.
• Ensures the proper disposal of outdated chemicals.
• Ensures compliance with the NAU Site Specific Chemical Hygiene Plan. - (Essential)

30% - Stockroom Sales

• Provides essential chemic and research materials to support university research and laboratory instruction.
• Provides laboratory equipment to students, such as goggles, calculators, and replacement glassware. Includes billing of the above to the appropriate student or speedchart. - (Essential)

25% - Procurement

• Manages inventory and purchasing for the Chemistry stockroom, research and instructional laboratories. This includes, but is not limited to:
  • Using the university's PS financials software to generate purchase orders for items over $5,000.00, or for companies that do not accept credit card payments.
  • Order, receive, and distribute goods in an efficient and timely manner.
  • Compare prices between vendors to get the best deal when ordering; recommends or initiates cost saving measures
  • Notify PIs of price discrepancies on special orders.
  • Notify end users when goods arrive.
  • Substitute items with an equivalent item when requested item is out of stock or discontinued by vendor, or when the Chemistry Stockroom has same in stock.
  • Substitute requested items with an equivalent item when less expensive item is available.
  • Ask for verification from PI when requested description does not match vendor's description.
  • Supplying the end user and/or vendor with proper permits and documentation when ordering restricted goods.
  • Controlling the supply of Excise Tax Free ethanol for the entire university. - (Essential)

10% - Building Management

• Peforms building manager duties to include: checking buildings (17,21,36,88) for burnt out light bulbs, water leaks, status of autoclaves and RO/DI water systems.
• Initiating work requests of contacting technicians (RO/DI, Autoclaves) to fix items needing repair/maintenance. - (Essential)

5% - Other duties as assigned. - (Marginal)

Minimum Qualifications

• Bachelor's degree in Chemistry or related field.
• 1 year of management experience.
• 2 years of relevant experience.

*A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

Preferred Qualifications

• Familiarity with budgeting.
• Experience with chemical storage and safety.
• Familiarity with purchasing rules and regulations and purchasing card reconcilitation
  
  

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of the principles and practices related to laboratory operation, including sample preparation and handling, data acquisition, data processing and data interpretation.
• Knowledge of laboratory health and safety requirements.

Skills

• Customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Abilities

• Establishes and maintains effective working relationships.
• Communicates effectively.
• Possesses strong problem solving, organizational, and analytical capabilities.

Compensation

Budgeted salary is $57,535.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Notice of Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Immigration Support/Sponsorship

Northern Arizona University will not provide any U.S. immigration support or sponsorship for this position.

Submit your Application

To apply for this position, please click on the "Apply" button on this page. You must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.



To apply, please visit: https://careers.nau.edu/jobs/facility-administration-manager-flagstaff-arizona-united-states







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