Description

Manager III, Compensation and Benefits

Job Description

Reports To: Senior Administrator, Human Resources (or designee)

FLSA Status: Exempt

School Classification: Classified

Pay Schedule: Range 8C ($82,696- $115,142)

Work Schedule: 12 months

Location: Onsite and Remote Office

Position Summary:  The Manager III, Compensation and Benefits, under the guidance of the senior administrator of human resources, is responsible for developing and coordinating benefits and total rewards packages for staff members to ensure they are maximized and provide a comprehensive support system.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

Compensation Duties

Develops competitive compensation plans by analyzing compensation policies, government regulations, and prevailing wage rates
Oversees teachers' payroll monthly
Oversees  the preparation and processing of semi-monthly and monthly payroll as needed
Maintains an up-to-date payroll manual
Serves as a resource for payroll and HR staff regarding benefits and HR policies/regulations
Keeps management informed of potential issues and recommends/implements solutions as appropriate
Researches, manages, and implements human resources projects,  including but not limited to payroll, benefits, compensation studies, timekeeping, strategic planning, staff training, school policies, health and safety, and compliance
 

Benefit Duties

Administers all health and welfare plans, manages operations of open enrollment, and monitors enrollment and qualifying events
Collaborates closely with benefit brokers to facilitate benefit renewals and ensure benefits plans comply with relevant laws and regulations
Analyzes benefits data and trends, prepares reports for management on the utilization, costs, and effectiveness of benefits programs, and uses this information to make recommendations for improvements
Prepares and submits required reports to regulatory agencies, ensures accurate and timely filing of documents related to benefits compliance
Provides information and tracks employee time off policies and accruals in the HRIS
Reviews monthly billings from insurance providers for accuracy and advances for payment, resolves discrepancies with the Benefits Administrator, payroll, and the school
Coordinates and assists with the ACA benefits reporting requirements
Directs the preparation and distribution of written and verbal information to inform employees of benefits, compensation, and personnel policies
 

Compliance Duties

Collaborates in maintaining and updating the organization's employee handbook and policies
Stays up-to-date on HR laws and regulations and ensures compliance with all applicable laws 
Ensures compliance with federal, state, local, industry, and school policy, standards, specifications, and best practices
Works with the human resources department to keep human resources manuals, policies, and trainings current and updated 
 

School Staffing Plan and Position Management

Assists in the preparation and maintenance of the schools’ staffing plan
Ensures the schools’ HRIS is kept current and reflects staffing plans as approved by the superintendent and board of directors
Facilitates the personnel action form (PAF) process on requests for position changes
Prepares staffing plan for interim budget reports
Submits and monitors personnel requisitions to the board
Prepares the personnel reports for the board of directors
 

Oversight Responsibilities

Supports the senior administrator, human resources with the supervision and oversight of tasks and projects assigned to the human resources staff members, including but not limited to:
Senior Specialist, Human Resources Operations
Other Human Resources staff, as hired
 

Other Duties

Responds to non-urgent communication within 24 school hours and urgent communication within two school hours
Resolves escalated employee, parent, and student issues in alignment with core values and ensuring compliance with the school’s Uniform Complaint Policy; the school’s Uniform Technology Policy; and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned
 

QUALIFICATIONS GUIDE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Experience & Education:

Bachelor’s degree or HR-related experience may be substituted for the required education on a year-for-year basis (eg. substitute four years of experience for a bachelor’s degree)
Human Resources Certification Institute (HRCI) or Society for Human Resources Management (SHRM) HR professional certification preferred
A minimum of five successful years of experience in payroll, compensation and/or benefits preferred
 

Other Qualifications:

State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance.
Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Hold and maintain a valid California Driver’s License; proof of automobile insurance; and full time use of a dependable automobile that is insured pursuant to California regulations.
 

Knowledge:

Computer and technology literacy: 
Operate office equipment including a calculator, copier, fax machine, computer, and assigned software. 
Knowledge and experience using Google documents, Google spreadsheets, and other online collaboration tools to send and receive information
Methods of collecting and organizing data and information
Basic database skills
Knowledge of applicable laws, codes, regulations, policies, and procedures
Basic arithmetic calculations with speed and accuracy
Willingness to research and become knowledgeable 
 

Skills:

Well developed, clear communication and interpersonal skills that maintain a respectful, professional and courteous manner
Conflict resolution skills
Strong organizational skills
Consistently make good decisions even when under pressure
Ability to prioritize tasks and direct a team
Sound management skills; evaluate and enhance practices that promote a strong team commitment to supporting the functionality of the department and operations of the school
Effectively coaching, mentoring and motivating respective staff
 

Abilities:

Embraces Sage Oak’s core values 
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Allocates time and resources effectively
Understand complex, multi-step written and oral instructions
 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Hears and speaks to exchange information
Dexterity of hands and fingers
Sees to read a variety of materials
Bends at the waist, kneel or crouch
Sits or stands for extended periods of time
Lifts objects up to 50 pounds with or without assistance
 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Noise level is generally moderate
Meetings conducted in public and office settings
Indoor and outdoor in varying temperature
Employee must have available transportation and be able to drive up to 100 miles in a day
 

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

EQUAL OPPORTUNITY:

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.  Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.

Requirements

NECESSARY MATERIALS FOR APPLICATION:  

-Letter of Introduction   

-Resume (Full Work History)

-Letters of Recommendation- Two (2) current, professional letters (one must be from a current or former direct supervisor and dated within the last 3 years) 

Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.