Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
Typically, Monday through Friday 8:00 am - 5:00 pm
Advertised Salary
$42,000-$44,300 + commensurate with experience
Posting Date
05/14/2026
Open until filled
Yes
Closing Date
Proposed Starting Date
07/01/2026
Special Instructions to Applicants
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Position Summary
The Administrative Associate II is the departmental administrative lead and plays a pivotal role in providing essential support to the Department Head, faculty, and staff of the Department of Insurance, Legal Studies, and Real Estate. This position serves as a primary point of contact for the department, interacting with university and college administration, alumni, donors, faculty, students, and the broader business community. The Administrative Associate II will actively coordinate a multitude of faculty functions and schedules, including those related to recruitment, orientation, contracts, merit review, promotion and tenure processes, and financial matters. This role reports directly to the ILSRE Department Head and requires significant discretion and independent judgment in managing office operations, supervising student employees, and interpreting and applying University policies and procedures.
Knowledge, Skills, Abilities and/or Competencies
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and key UGA systems (OneSource, UGAMart, etc.)
Strong interpersonal, written, and verbal communication skills for effective interaction with diverse stakeholders
Excellent organization, attention to detail, and problem-solving ability
Ability to prioritize multiple tasks, manage time effectively, and work independently with minimal supervision
Professional demeanor and discretion in handling sensitive and confidential information.
Physical capacity to lift up to 20 pounds and perform various office-related tasks (e.g., walking, bending, standing)
Physical Demands
Working in a normal office environment.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Comprehensive Administrative & Faculty Support: This section encompasses all general administrative duties, direct support for faculty needs, and the management of daily office operations.
Front Desk & Communications Management:
Serve as the main point of contact for the department via phone, email, and in-person visits
Respond to inquiries from faculty, students, staff, and the public regarding general information, course details, directions, departmental and campus procedures, and other requests
Act as the department's telephone representative for phone updates and installation
Manage and maintain departmental listservs for effective communication
Faculty & Academic Program Support:
Provide general administrative support to the Department Head and all department faculty
Assist with advertising new faculty positions on appropriate forums and outlets
Assist with onboarding for faculty/staff
Assist with coordination of various faculty functions, schedules, and room reservations
Support internship coordinators for RMIN and REAL
Obtain student resumes in Qualtrics and provide to RMIN student office workers for inclusion in the RMIN Resume Book
Coordinate large mailings for RMIN Resume Book (request cost estimate for large mailing, maintain database, print labels, coordinate with campus mail for over 1,000 letters and inserts)
Submit website updates, as requested by ILSRE faculty/staff
Collect No-Cost and Low-Cost course information from faculty
Collect faculty syllabi for Department Head review and posting in the UGA Bulletin
Oversee and manage the textbook ordering and book requests for RMIN , LEGL , and REAL
Exams:
Coordinate exam processing for faculty and courses utilizing the Scantron system, including preparation of materials and timely processing of results.
Receive requests from faculty for exam-day help and coordinate/manage student workers to be present during large-class exams with faculty
Assist Department Head with:
collection of annual review materials
preparation of faculty annual review material, including updating teaching tables
preparation and submission of promotion and tenure dossiers
Office Operations & Resource Management:
Manage overall office workflow
Organize and maintain departmental files, including ILSRE faculty/staff database
Handle hiring, oversight, training, and management of student office workers
Order/maintain inventory of office supplies, business cards, letterhead, plaques, name plates, ILSRE merchandise and other printed/branded materials
Manage departmental equipment inventory and maintain accurate records
Maintain key inventory for departmental offices and space
Organize the destruction of old exams and other class materials each semester, adhering to University policies
Onboarding & Guest Support:
Assist faculty as needed with arrangements for guest speakers and other official visitors to campus (including hotel reservations, parking passes, travel information, etc.
Support and assist new faculty and PhD students with the onboarding process (including computer and office setup, forms and paperwork for international faculty for Immigration and Green Card Status, etc.
Support engagement efforts with prospective students and recruiters
Percentage of time
65
Duties/Responsibilities
Event Planning & Logistics: This position will also play a role in the coordination and execution of various high-profile departmental events and engagements within the ILSRE Department including:
Assist ILSRE staff, faculty, student office workers, and Department Head with comprehensive event planning and execution. This includes, but is not limited to:
Annual RMI Fall AIMS Conference
Annual RMI Spring Banquet
Annual RMI PhD Symposium
RMI Career Fairs (Spring & Fall)
RMI Study Abroad Program Support - Bermuda & London
RMI Advisory Board Meeting (Spring & Fall)
New RMI Majors Celebration (Spring & Fall
Annual Real Estate Symposium
Faculty retreats and meetings
Assist faculty/staff with various program specific events
Support PhD recruitment and scheduling of workshops and brown bags
Work with student society leadership and faculty advisors to assist with society events
Percentage of time
10
Duties/Responsibilities
Financial Support: This section primarily covers the processing of financial transactions and maintaining related records.
Prepare all departmental financial transactions, including processing purchases, payments, and receipts through various University and UGA Foundation systems
Prepare and process travel authorizations, expense statements, and reimbursement requests
Initiate and manage electronic purchase orders in UGAmart, ensuring timely receipt and payment processing
Assist the Terry College Business Office Team Lead in maintaining and monitoring departmental budgets and accounts
Percentage of time
20
Duties/Responsibilities
Other Duties as Assigned:
Perform other miscellaneous duties as assigned by the ILSRE Department Head
Attend trainings to stay up to date with UGA policies and procedures
Percentage of time
5
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name
James Carson
Recruitment Contact Email
jcarson@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource) (Open Ended Question)
Applicant Documents
Required Documents
Cover Letter
Resume/CV
List of References with Contact Information
Optional Documents
Job ID: 84226505
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Median Salary
Net Salary per month
$3,519
Median Apartment Rent in City Center
(1-3 Bedroom)
$1,333
-
$2,306
$1,820
Safety Index
50/100
50
Utilities
Basic
(Electricity, heating, cooling, water, garbage for 915 sq ft apartment)
$85
-
$600
$157
High-Speed Internet
$50
-
$125
$64
Transportation
Gasoline
(1 gallon)
$2.76
Taxi Ride
(1 mile)
$3.75
Data is collected and updated regularly using reputable sources, including corporate websites and governmental reporting institutions.
