Description

Financial Management

§  Maintain accounts and general ledger in accordance with GAAP and standards of FASB 116 and FASB 117.

§  Prepare annual operating budget for Executive Director, Finance Committee, and Board of Trustees to review and approve

§  Staff Liaison to Finance Committee.  Coordinate monthly committee meeting in conjunction with Treasurer of the Board of Trustees.

§  Prepare regular cash flow projections and manage cash flow.

§  Maintain accounts payable, accounts receivable and payroll records.

§  Maintain income and expense records.

§  Serve as a liaison to outside Certified Public Accountant and commercial bankers and lending officers.

§  Prepare monthly financial statements, departmental budget status reports (as needed), and program budget status reports.

§  Execute tax filings in conjunction with outside accounting firm.

§  Facilitate annual audit in a timely manner following the close of the fiscal year.

§  Provide financial information for grant applications as needed and requested by Director of Development and Education.

§  Attend any grant presentations, City of Dallas funding/government relations meetings, and corporate affairs meetings as needed.

 Operations

§  Attend weekly staff meetings.

§  Attend monthly board meetings.

§  Review contracts with outside vendors and analyze contract operations.

§  Analyze purchases for cost effectiveness and efficiency.

§  Review and maintain insurance policies

§  Commercial liability insurance

§  Equipment insurance

§  Auto insurance

§  Medical/Supplemental life insurance

§  Disability insurance

§  Workers compensation

§  Attend performances and assist any staff members in the execution of audience/artist services as necessary.

§  Oversee any merchandise sales at the performance and settle with artist and venue.  Prepare sales tax reports as necessary.

§  Assist the box office in the preparation of show settlements.

 Personnel

§  Facilitate bi-weekly payroll.

§  Responsible for payment of payroll taxes and payments relating to all deductions from employee payroll.

§  Serve as plan administrator for group medical and life insurance plans

§  Serve as plan administrator for retirement plans

§  Provide employees with information regarding insurance and benefits including life insurance, health insurance, and retirement plans

Requirements

§  2 to 5 years experience in the nonprofit sector, preferably in the arts.

§  Advanced experience on Quickbooks Pro 6.0 Online including use of Class functions.

§  Experience with budgeting in a similar size organization.

§  Software Proficiencies

§  Microsoft Office Suite specifically

§  Excel

§  Word

§  Outlook