Description

The City of the Village of Clarkston is now accepting applications for the City Clerk position.  Candidates with previous Clerk and election experience are strongly preferred, with a focus on the job responsibilities listed below.  In addition, it is desired that candidates for this position have strong computer skills as well as communication and organizational skills.  

The Clerk position is full-time, working 32 hours (four days) per week, from 9:00 AM to 5:00 PM in the City Office.  The annual salary for this position ranges from $46K to $50K, commensurate with experience levels.  A voluntary retirement savings plan is available with the City matching up to 3% of employee contributions.  The Clerk is eligible for 14 paid holidays after the 30-day probation period as well as paid vacation days starting after one year of seniority. 

Interested candidates should submit a job application via the city website www.villageofclarkston.org/jobs.  A resume and cover letter should also be sent to the City Manager, Jonathan Smith at 375 Depot Road, Clarkston, MI  48346 or smithj@villageofclarkston.org.

Applications will continue to be accepted until the position is filled.

Requirements

Per Charter Section 5.4, the City Clerk shall:

a.      Be the Clerical officer of the Council, reporting to the City Manager.

b.      Prepare Council meeting agendas and attend all meetings of the Council (2nd and 4th Monday of every month at 7:00 PM)

c.       Maintain a record of all actions of the Council at its regular and special meetings.

d.      Administer all oaths required by law and by the ordinances of the City.

e.      Be the primary custodian of the City Charter, the City seal, all City ordinances, resolutions, papers, documents, treasurer’s bond, and other City records that have not otherwise been assigned a custodian by the Charter.

f.        Coordinate responses to all Freedom of Information Act (FOIA) requests submitted to the City in the allowed time period.

g.      Certify all ordinances and resolutions adopted by the Council.

h.      Be responsible for conducting all elections in the City as required by law.

i.        Perform such other duties in connection with the office as may be required by law, the ordinances or resolutions of the Council.

In addition to the above, the City Clerk shall:

a.      Act as the City Administration Manager.

b.      Stay current on all related municipal clerk roles and responsibilities.

c.       Assist residents and other requestors of information professionally and respectfully.

d.      Process and manage cash, check and credit card payments for taxes, building permits, parking violations, etc.

e.      Manage the ordering of office and parking kiosk supplies.

f.        Manage parking related matters, including parking citation appeals and parking activity reports.

g.      Assist the City Manager with maintaining the City’s website and Facebook sites, ensuring the posting of all relevant communications in a timely manner.

h.      Maintain the City’s master address list in the Oakland County LAMS database.

i.        Coordinate reservations of the Depot Park facilities.

j.        Offer notary services to City residents.