Description

Schedule: Full Time, 35 hours/week, Temporary (6 months), fully onsite

This position has a tentative start date of July 1, 2026

The Associate Registrar, Exhibitions has a central role in advancing registration methods, policies, and procedures for the museum’s exhibitions program, in ways that are aligned with the museum’s strategic priorities and the goals of the Registration department and the Collections, Exhibitions and Design (CED) division. Working independently and with minimal supervision, they are responsible for successfully planning, managing, and documenting registration activities for assigned projects related to the museum’s exhibitions program, including temporary and touring exhibitions. The Associate Registrar, Exhibitions is a subject matter expert and has the breadth of experience and expertise to manage assigned registration activities for the fullest range of modern and contemporary artwork types and exhibition complexities.  
 
Reporting to the Director of Registration, the Associate Registrar, Exhibitions is the lead registrar on assigned projects and works collaboratively with colleagues in CED, Curatorial, Facilities, Operations, Security, Visitor Experience, and other museum departments in realizing integrated collections stewardship, collaborative exhibitions and collections research, and engaging and inspiring public programming. The Associate Registrar, Exhibitions works with and represents the museum’s interests to members of the arts communities, such as artists, studios, fabricators, estates, donors, vendors, galleries, and other museums. 

Requirements

Responsibilities & Duties

Team Participation 

• Encourage and contribute to an inclusive, rewarding, and inspiring workplace, where innovation, discovery, and constant learning cultivate a deep sense of belonging and shared responsibility within the Registration team.  
• Share in fostering a culture of safety, inclusivity, and equity. 
• Work in a healthy and flexible style, and models empathy and understanding. 
• Participate in nurturing collaboration and partnership across teams with fluid communication and respect for diverse expertise essential to an art museum. 
• Demonstrate a commitment to the museum’s strategic focus of making programming that engages visitors and inspires individuals to return and recommend the museum to their family and friends. 
• Represent the museum at the local, national, and international levels. 
• Participate in professional networks, workshops, and programs to stay current with relevant practices, methods, and technologies, as well adding new skills to share with the department. 

Exhibitions 

• Applies best practices and standards to oversee and coordinate all registration aspects of major exhibitions and those organized for travel by SFMOMA. 
• Maintain in-depth oversight of needs of registration aspect of exhibition projects from initiation to finish. 
• Review and contribute to exhibition co-organization and venue tour contracts. 
• Review, negotiate, and sign loan agreements on behalf of the museum, as well as manage agreed-upon terms related to registration activities. 
• Oversee arrangements for temporary exhibitions, both borrowed and organized by SFMOMA:  
  
  • Coordinate the safe packing, shipping, and handling of artworks. 
  • Communicate effectively with lenders, donors, vendors, packers, forwarding agents, shippers and related colleagues. 
  • Generate and sign certificates of insurance. 
  • Lead object review and object de/installation meetings with cross-departmental teams. 

• Advise on access and security measures. 
• Oversee installation/deinstallation of works in staging areas or galleries, and, as needed, through virtual oversight or in-person travel. 
• Coordinate courier activity for loans to SFMOMA. 
• Examine artworks and produce condition reports, documenting the condition and characteristics of artworks, so that changes in condition can be well managed. 
• Coordinate examinations and treatments with Conservation. 
• Coordinate matting and framing of works. 
• Make periodic checks of the galleries and work across departments to address potential risks to works on view. 
• Track insurance needs as projects progress. 
• Arrange for return of borrowed works. 
• As assigned, for SFMOMA-organized exhibition tours:  
  
  • Travel to borrowing institutions to oversee unpacking, installation, condition reports, and/or repacking of exhibitions, and for related museum business. 
  • Monitor condition of works in exhibition. 
  • Arrange dispersal at close of tour. 

Program Partnerships 

• Work with Collections Management to maintain safe conditions for works in storage. 
• Work with Conservation and Collections Management to coordinate artwork treatments, housing, and storage projects. 
• Work with Conservation and consultant(s) in operationalizing workflows for the intake, storage, and long-term accessibility of media-, web-, and software-based works. 
• Work with Project Management and Photo Studio to facilitate photography of artworks. 
• Work with Collections Management to conduct and reconcile inventories and audits. 

Administration 

• Writes and updates Standard Operating Procedures 
• Oversee completeness and maintenance of records and files for assigned projects by adding documentation, data, and digital assets to relevant museum systems 
• Participate in maintaining exhibition insurance records and files. 
• Generate and distribute reports related to exhibitions. 
• Produce and monitor budgets for registration component of exhibitions; process invoices. 
• Mitigate risks to artworks and to relationships with people and organizations. 
• Set an example of standards for performance and professional behavior with colleagues. 
• Makes recommendations about practices and policies related to SFMOMA’s exhibition registration 
• Represents area of expertise in meetings and communications related to the museum programs 
• Mentor, make assignments for, and supervise activities of Assistant Registrars and Registration Assistants. 
• Develop training sessions and materials. Assist with onboarding new staff in the department. 
• In collaboration with Director of Registration, delegate tasks to Assistant Registrars, Registration Assistants, and on-call staff. 
• Model highly collaborative modes of working with cross-functional teams to proactively provide museum guests of all backgrounds with a world-class museum experience. 
• Perform other related duties as required. 

Qualifications & Skills

• Bachelor's degree in art history, Museum Studies, or closely related fields. 
• Minimum of four (4) years of extensive registration experience in an art museum or similar institution, with collections and exhibitions experience required. 
• Experience and expertise in current and innovative registration methods and practices, relevant to modern and contemporary art and knowledge of museum legal and ethical issues.  
• Must have significant experience with exhibition assembly, touring, and dispersal, as well as packing, crating, and shipping artworks at the local, national, and international levels. 
• Strong critical thinking skills. 
• Ability to assess and make independent decisions about competing priorities. 
• Ability to manage multiple projects while establishing and meeting deadlines. 
• Excellent organizational skills and proficiency in project management software, such as Asana. 
• Strong initiative and follow-through skills, and an ability to operate under pressure of time and multiple demands 
• Ability to work independently, as well as in partnership with colleagues. 
• Ability to establish and maintain effective working relationships with museum colleagues, volunteers, and interns, and effectively represent the museum to outside professionals, lenders, donors, and members of the artistic community. 
• Creative and flexible problem-solving skills. 
• Sound judgment and strong professional presence.  
• Working knowledge of twentieth century art history. 
• Familiarity with basic conservation concepts, procedures, and terms. 
• Proficiency with Microsoft applications (Outlook, Teams, Word, Excel, PowerPoint, etc.).  
• Expertise with collections management systems and experience with digital asset management systems.  
• Proficiency with Asana or other platforms related to project management software.  
• Ability and willingness to maintain a high level of accuracy and attention to detail. 
• Ability to communicate effectively in person, in video conferencing, on the telephone, and in writing to artists, galleries, donors, borrowers, trustees, colleagues, and the public is essential. 
• Ability to work effectively on a wide variety of projects concurrently, with concern for the tasks assigned and the goals of the Registration Department. 
• Successful candidates will have a strong commitment to access and sustainability, will collaborate well, and will demonstrate timeliness and effectiveness in a complex environment.    
• Demonstrated commitment to principles of diversity, equity, inclusion, accessibility, and sustainability in the arts sector. 

For more information and to apply, please click on the provided link.